Commercial kitchens are subject to scrutiny from multiple directions: environmental health officers, fire safety inspectors, insurers and commercial property managers may all request documentation of your extract system maintenance. Having a clear, dated inspection and post-clean report on file is straightforward protection for your business.
Our quote service arranges inspection and reporting enquiries for commercial kitchens across Pembrokeshire and West Wales, connecting you with specialist providers who can produce structured documentation covering the full extract system.
What does an extract inspection involve?
A thorough inspection covers every component of the extract system: canopy and filter condition, grease channel assessment, visible ductwork sections, access panel condition, fan unit and motor, and the external discharge point. The inspector will note grease accumulation levels, identify areas of concern, and record the overall system condition.
Post-clean reporting
Following a professional clean, a post-clean report should confirm the scope of work completed, the cleaning method used, grease levels before and after (where measurable), and the recommended next service interval. This documentation supports your maintenance records and provides the evidence insurers and regulators may request.
When is a report most important?
- At lease renewal or property sale
- Following a near-miss incident or fire safety concern
- Before a new insurance policy or renewal
- When an EHO or fire safety officer requests documentation
- When changing cleaning contractor
- As part of an annual kitchen maintenance review
Keeping records
We recommend storing post-clean reports alongside your fire risk assessment and kitchen maintenance records. A clear paper trail demonstrates responsible management and protects your business in the event of an incident or inspection.